HR & Personnel Coordinator

The HR and Personnel Coordinator ensures efficient management of personnel resources and administrative functions to support the smooth operation of the organization. This role is critical in maintaining accurate competence records, coordinating training and travel arrangements, and providing administrative support that enables the company to meet its operational and compliance requirements

           Principal accountabilities:

• Coordination of Personnel Resources
• Collaborate closely with the Operations Manager, Rental Manager and Workshop Manager to plan and allocate personnel for technical, project, and workshop teams
• Facilitate onboarding processes and ensure smooth transitions for new hires and temporary staff
• Competence and Compliance Management
• Maintain up-to-date competence records, ensuring compliance with required certifications, health checks, and training
• Organize visa and vaccine arrangements for overseas assignments
• Administrative Support
• Review and process travel expense claims and timesheets with accuracy and efficiency
• Manage the administration of personnel schedules and assignments
• Recruitment Assistance
• Support HR in recruitment processes, including job postings, candidate communication, and scheduling interviews
• Stakeholder Collaboration
• Assist in maintaining and negotiating agreements with training providers, travel agencies, and staffing agencies
• Actively participate in discussions and initiatives with union representatives as needed
• Communication and Information Management
• Update and publish relevant information on internal communication platforms
• Ensure accurate and timely documentation of personnel-related activities
• Support for Leadership and HR Functions
• Provide administrative support to the HR Manager, Operations Manager, and Workshop Manager

• Contribute to the development of new procedures and administrative improvements

   

  Special features:

• Strong collaboration and interpersonal skills, particularly in working with workshop and operational leaders
• Proficiency in Norwegian and English, both spoken and written

• Ability to work systematically and efficiently under time constraints

  
  Knowledge, experience and skills required:

• Education at college level or equivalent, or extensive relevant experience in similar roles
• 5–10 years of relevant experience in HR/personnel work, including personnel coordination and compliance management
• Solid understanding of personnel coordination and HR administrative processes
• General knowledge of tools and systems for competence tracking, travel administration, and timekeeping

Duration: 3 - 6 months

Location: Dusavik, Stavanger
 

We offer:

• Permanent or project-based employment with competitive terms and conditions
• Career opportunities with leading companies within energy, industry, technology, infrastructure, and construction
• A wide range of challenging projects – both nationally and internationally
• Exclusive access to MDE’s strong project and client portfolio through established framework agreements
• Close and continuous follow-up before, during, and after assignments by experienced recruitment and operations teams
• Structured onboarding and support related to mobilization, visa processes, and practical arrangements when required
• Opportunities to build your professional network and develop your expertise through varied assignments and long-term career planning
• Home–work–home travel discount agreements and other attractive employee benefits

• Consultant events bringing MDE consultants together across disciplines and projects – focusing on networking, knowledge sharing, and social interaction

   

About MDE

When the right people connect, we create value.

MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.

Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!