Project Site Coordinator
Job Description
• Assists the Site Manager and site team with administrative tasks, ensuring a structured and organized site office
• Supports implementation of business and project processes to enable efficient operations
• Maintains overview of site processes and identifies opportunities for optimization and waste reduction
• Collects, organizes, and manages progress reports and site data
• Prepares presentations for site, project, and management reporting
• Attends meetings, records minutes, and follows up on action items
• Coordinates onboarding of new site personnel and provides guidance on procedures
• Tracks personnel timesheets, working hours, and maintains reporting records
• Keeps updated records of site personnel and supports reporting needs
• Maintains databases, filing systems, and archives (digital and physical)
• Performs general administrative duties and supports team during absences or high workload
• Supports document translation and communication where required
• Monitors delivery status and handles incoming/outgoing parcels
• Manages site facilities including offices, accommodations, vehicles, and logistics
• Ensures availability of office supplies and PPE for visitors
• Coordinates travel arrangements with internal stakeholders and support functions
• Maintains communication with local suppliers and contractors (e.g. housekeeping, security)
Qualification Requirements
• Administrative profile with strong organizational skills
• Experience managing office operations and supporting teams
• Ability to collect, structure, and report data (Excel, Word)
• Strong communication skills and ability to collaborate with multiple stakeholders
• Fluent or good level of English (written and spoken)
• Ability to handle multiple tasks and prioritize effectively
• Experience with reporting, coordination, and administrative processes
• Comfortable working on-site and supporting daily operational activities
• Proactive mindset with focus on efficiency and process improvement
Duration:11.05.2026-30.10.2026
We offer:
- Permanent or project-based employment with competitive terms and conditions
- Career opportunities with leading companies within energy, industry, technology, infrastructure, and construction
- A wide range of challenging projects – both nationally and internationally
- Exclusive access to MDE’s strong project and client portfolio through established framework agreements
- Close and continuous follow-up before, during, and after assignments by experienced recruitment and operations teams
- Structured onboarding and support related to mobilization, visa processes, and practical arrangements when required
- Opportunities to build your professional network and develop your expertise through varied assignments and long-term career planning
- Home–work–home travel discount agreements and other attractive employee benefits
Consultant events bringing MDE consultants together across disciplines and projects – focusing on networking, knowledge sharing, and social interaction
About MDE
When the right people connect, we create value.
MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.
Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!