Assistant Administrative
As AM Administrator you will be an integral member of the AM Administration team. You will provide critical administrative support to cross functional teams and when required along with everyday tasks. Your proficiency in Microsoft Office software is critical for this role as is your ability to provide excellent customer service to both internal and external customers of the client.
Job Description
- Process Travel Related tasks
- Coordinate and assist with Visa applications
- Make travel arrangements; flights, accommodation and transport
- Check and Maintain various records & documents
- Timekeeping maintenance – capture, check, verify & correct
- Personnel Data Maintenance in the Document Management System (monitor validity of mandatory certification)
- Dispatch Support – Coordinate the preparation, mobilization and demobilization of employees on away from base assignments
- Preparation and receiving of Purchase Requisitions
- Provide internal training support
- Send out personal protective equipment and manage inventory
- Provide relevant new hire information & training from AM Administration
- Back-up support with holiday cover and carry out any other duties as may be reasonably expected
Qualification Requirements
- Proficient in MS Office (essential)
- Excellent Written and verbal communication skills in English and Norwegian (essential)
- Experience working within an Administrative team (desirable)
- Experience in Personnel Logistics /Coordination and/or international travel arrangements (desirable)
- University degree in business administration or related field (desirable)
Knowledge of the oil and gas industry (desirable)
Required Personal Attributes:
- Adaptable
- Organised
- Multitasking abilities
- Excellent time-management skills
- Exercise good judgement and timely decision making
- Maintain Confidentiality
- Team player
- Great interpersonal and communication skills
- Energized by challenges and drawn towards opportunities
- Imbued with a strong sense of customer focus (internal/external)
Duration: 20/04/2026 - 24/10/2026
We offer:
- Permanent or project-based employment with competitive terms and conditions
- Career opportunities with leading companies within energy, industry, technology, infrastructure, and construction
- A wide range of challenging projects – both nationally and internationally
- Exclusive access to MDE’s strong project and client portfolio through established framework agreements
- Close and continuous follow-up before, during, and after assignments by experienced recruitment and operations teams
- Structured onboarding and support related to mobilization, visa processes, and practical arrangements when required
- Opportunities to build your professional network and develop your expertise through varied assignments and long-term career planning
- Home–work–home travel discount agreements and other attractive employee benefits
Consultant events bringing MDE consultants together across disciplines and projects – focusing on networking, knowledge sharing, and social interaction
About MDE
When the right people connect, we create value.
MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.
Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!