Senior Administrative Coordinator – Support Executive Management and Legal Operations

What will your responsibilities be?

• Support the Legal and executive management team with administrative and coordination tasks.
• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms.

 

What qualifications and personal qualities are we looking for?

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors.
• Able to prioritize work and deliver within short time limits.
• Flexibility and working capacity.

Duration: 2 years


Candidates are expected to openly and fully disclose all relevant information about themselves during the recruitment process. Candidates may be asked to provide information regarding any connections to high-risk countries as part of a security assessment.
 

What We Offer:

• Permanent or project-based employment with attractive and competitive terms and conditions
• Career opportunities with leading companies in energy, industry, technology, infrastructure, and construction
• Diverse and challenging projects, both nationally and internationally
• Exclusive access to MDE's extensive project and client portfolio through established framework agreements
• Close and continuous follow-up before, during, and after assignments from our experienced recruitment and operations teams
• Comprehensive onboarding and support with mobilization, visa processes, and practical arrangements when required
• Opportunities to expand your professional network and develop your skills through diverse assignments and long-term career planning
• Discounted home-to-work and work-to-home travel arrangements, along with other attractive employee benefits
• Consultant networking events bringing together MDE consultants across disciplines and projects to share experiences, build professional relationships, and connect socially

About MDE

MDE Group is a global recruitment company specializing in identifying and placing top talent worldwide.

Today, MDE consists of 12 companies providing consultancy, staffing, and recruitment services, as well as offshore personnel and advisory services.

With our unique understanding of both local and international markets, we help professionals and companies find exactly what they are looking for.

Om MDE

MDE Group er et globalt rekrutteringsselskap, spesialisert på å finne og plassere de største talentene over hele verden.

MDE består i dag av 12 selskaper som tilbyr konsulent-, bemannings- og rekrutteringstjenester, samt offshorepersonell og rådgivning. Med vår unike kjennskap til både det lokale og det internasjonale markedet vil vi bistå arbeidstakere og bedrifter slik at begge parter finner akkurat det de er på jakt etter.